FIAT/IFTA World Conference 2025

With the disappearance of magnetic tapes and optical discs from digitisation efforts, the archival landscape has undergone a fundamental transformation. As all content now resides within enterprise-scale data centres, the notion of an archive has shifted from a tangible collection to an "invisible" repository. This raises pressing concerns: how can organisations ensure their digital holdings remain accessible, authentic, and safeguarded over time?

The challenge of digital preservation lies not only in maintaining technical integrity but in ensuring awareness and active stewardship. Without the physicality of tapes or discs, archives risk becoming "out of sight, out of mind." To counter this, institutions must establish robust digital preservation policies that define retention strategies, monitoring protocols, and long-term accessibility plans. Implementing these policies requires a blend of automated verification processes, human oversight, and adherence to evolving standards in digital conservation.

The vendor community plays a pivotal role in supporting these efforts. Technology providers must develop solutions that offer transparency into stored data, facilitate auditability, and ensure sustainable preservation strategies. Vendors can also guide organisations in adopting best practices, integrating AI-driven archival management, and maintaining adaptability to future shifts in digital storage technology.

A proactive approach is essential to ensure archives remain not only present but actively usable. By fostering collaboration between archival institutions and technology vendors, the archival world can bridge the gap between the visible past and the intangible future.

Slowly but steadily the podcast as a format gained more and more power as a dominant form of media. It is the way in which millions of people consume news, politics, entertainment and gossip on a daily basis. So since 2021 we’ve been actively working on preserving these audio stories that are created both by media professionals and hobbyists with a microphone on the kitchen table.

In this talk, we share key insights into how we’ve been archiving and preserving podcasts from the Netherlands for over four years. Why, after studying the distribution models of podcasts, we decided to ignore playback platforms like Apple Music or Spotify, but make use of a podcast RSS aggregator service instead. Using the Listennotes API, our script allows us to automatically gather podcasts in MP3 format together with any descriptive metadata that's included in the RSS feed by the podcaster creators. Simply adding new shows to a playlist enables us collect the latest episodes on a weekly basis. As we will walk you through our method, we go in-depth as to how we addepted MP3 as an accepted file format to ingest podcasts in our infrastructure, how we enrich episodes with additional metadata and make the shows accessible on our platforms to users. We explain our selection process using license agreements with creators and how we’re trying to get as wide of a vertical slice as possible of the Dutch podcasting landscape. Finally we address paywall related challenges that have become more frequent and that we are struggling with.This talk provides pointers that will allow anyone to get a grasp on how to preserve podcasts and make sure these stories can be told for generations to come.

This project addresses the urgent need to preserve an important piece of heritage at risk: approximately 10K hours of RAI news programs produced between 1952 and 1985, currently stored on 350K 16mm reels. These reels document the formative years of Italian television and are threatened by deterioration due to the vinegar syndrome, necessitating immediate physical and digital preservation.

The project goals include having a digital equivalent of film reels for long term digital preservation, having digital copies suitable to any repurpose in current media environments, and preserving the cleaned and repaired films in the best possible condition, to stop physical deterioration.

The project, slated for completion in early 2026 with partial funding from the Ministry of Culture, employs state-of-the-art digitisation technology to create high-quality digital versions in standard, interoperable formats. RAI oversees the entire process, coordinating external providers and ensuring rigorous technical quality control, logistics management, and the creation of synchronised audio-video clips.

A key aspect is the application of AI techniques for automated metadata generation, including transcriptions, facial recognition, summaries and more. This metadata, alongside the digitised content, is integrated into RAI’s content management system, enabling future reuse in production and research.

A low-resolution version of the entire collection, including metadata, will be made accessible for research and educational purpose, through a national digital platform, to public bodies and universities.

This end-to-end migration project, executed within a constrained timeframe, represents a significant undertaking involving diverse teams and a competitive public tender process.

The integration of AI-powered metadata extraction, the commitment to both long-term preservation and immediate exploitation make this project a compelling case study in digital heritage preservation.

Since the advent of the Internet mid 1990’s, free text search has been a central tool. First via indexes of online webpages in readable formats, then all sorts of digitized materials made searchable via OCR. However, written sources are by definition secondary sources, not least in relation to media archives. In this paper, we will demonstrate how the use of free sound search has been instrumental in two recent research projects on Danish music history, conducted at the Royal Danish Library.

The base is the tool xcorrSound. Via indexing of sound archives, it is possible to match sound files and perform searches into big amounts of data. Via a custom-built interface, the results are delivered in tables with relevant data, including a direct link to the file in the media archive and a custom-built media player, directly executing the files.

In this case, we used it to identify the use of specific songs in Danish radio and television from 1989 to 2020, indexed across the Danish media collections. From the data we could not only map airplay of specific songs year by year within minutes, but also analyze the contexts to a much higher degree than before. For instance, how a specific track was introduced or how the reception of a given song changes over time.

The tool has changed generally dark archives into vivid and rich resources for re-telling Danish media history. For now, the searches are performed track by track, but the perspectives of AI implementations are evident.

The extensive audiovisual archives of Radio Televisión Española (RTVE) represent a rich, underutilized resource for production research. A particularly valuable yet challenging collection is the RTVE Film Archive, encompassing news programs from the 1950s to the late 1980s. While undergoing digitalization to improve accessibility, a significant portion of this news collection lacks accompanying sound and suffers from non-informative titles, hindering effective retrieval.

Our central research questions focus on how to effectively explore this news film collection for production needs, evaluate the performance of multimodal information retrieval technology in this context, and determine the feasibility and integration strategy of resulting metadata into the existing archive management system.

Focusing exclusively on non-textual, video-only content, we explore how to effectively represent video content in the absence of accompanying text or metadata by embedding both textual queries and video visual features into a shared vector space. This methodology utilizes the CLIP model to generate embeddings of video frames and natural language queries, constructing a multimodal semantic space where semantic similarity is measured by the proximity of representation vectors. The VTR system pipeline encompasses video analysis, semantic analysis, vector database ingestion, and search with relevance feedback, allowing users to query the film archive using natural language or example images.

The main contributions of this PoC include a demonstration of a functional VTR system for retrieving information from a film archive without relying on existing metadata, an evaluation of the effectiveness of joint semantic space representation for this task, and insights into the potential and challenges of integrating such technologies into existing media archive workflows.

SVT’s archive is extensive. We have nearly 1000 square meters of archival facilities filled with film. The oldest film dates to 1897 (re-copied in the 1950s), and the most recent series recorded on film was made in 2011. In addition to this, we had a tape robot, which has now been decommissioned, and during an EU project, we migrated all tapes to low-resolution files. Once that project was completed, we launched the ‘Save the Films’ project with the goal of making the analog archive accessible.

We have over 500,000 hours of film, and initially we used a TeleCine scanner that ran the film in real-time – which would have taken us a lifetime to complete. Instead, we purchased scanners capable of scanning all material at five times the speed. Within five years, we had made 80% of the analog archive available in Full HD. However, there was demand for material in higher resolution and better audio capture, etc., so we invested in new scanners capable of scanning up to 4K and retired the old TeleCine scanner.

Now we have a MAM system filled with files in a mix of different formats and resolutions, and much of it does not meet today's technical standards. With the new scanners, we can rescan films up to 4K, but when the material was originally recorded on tape and has a resolution of only 576 pixels, the challenges are greater.

To help us, we have brought in an AI service that offers digital restoration and cleaning of files, upscaling from low resolution to high resolution, and colorization of black-and-white film.

David, a media technician, will share his experiences not only working with scanning but also supporting many major productions with colorization.

The digital age is burning out our most precious resources, and the future of the past is at stake. Cultural memory institutions such as libraries and archives have been manipulated in ways that prioritize technological efficiency over sustainable archival practices. This paper critically examines the embodied experiences of archivists in the digitization of sound archives, interrogating how the materiality of digital sound archives intersects with the pressing challenges of digitization, digital sustainability, and digital transformation.

While digital technologies have enabled unprecedented access to sound collections, they have also introduced systemic vulnerabilities, including the obsolescence of formats, reliance on extractive infrastructures, and the erasure of embodied archival knowledge. Through a post-phenomenological lens, this research highlights the materiality and sensory dimensions of digital sound archives embedded in the human-technology relations, revealing how archivists’ interactions with these collections shape digitization, preservation, and interpretation. This paper argues that digital sound archives require sustainable strategies that account for the labour, expertise, and sensory engagements embedded in their daily work.

Drawing on primary material collected from semi-structured interviews with archivists and sound engineers from fieldwork research supported by the British Library’s Unlocking Our Sound Heritage (UOSH) Project network, this study foregrounds the embodied labour of archivists as central to the future of cultural memory. In doing so, it calls for a re-imagining of digital sustainability—one that moves beyond technological determinism to recognize the human, material, and affective dimensions of digital sound preservation.

Discussions, regulations, and protocols to guide sustainable development in archives are often championed by professional associations and widely disseminated online, in-person meetings, and forums.  Many of these global standards, best practices, and green sustainable practices are easier to implement in technologically advanced countries and more challenging in those with unequal economies, political instability, long histories of colonization, and neocolonization. This paper calls attention to the need to move away from the convenient and homogeneous division of the global north / global south to understand specific contexts of sustainability work by audiovisual archives in Latin America and the Caribbean. The discussion focuses on research practices, recycling, and equipment repurposing as key aspects of promoting green archives. Illustrating specific examples of research leading to the fabrication of AD stripes, archival supplies, and adapting telecines to scanners yields a discussion of intrinsic characteristics of archival institutions to engender a more fair and informed dialogue with contemporary global efforts to foster and support green archives.

Kelas Liarsip collective’s first project traces the work and life story of Indonesia’s pioneering woman film director Ratna Asmara (1913 - 1968). It was initiated with the support of public broadcasting platform for arts and culture Indonesiana TV.

This project expands the acknowledgement for women’s works in the moving image heritage. Since Indonesia’s publicly funded film heritage program was initiated in the form digitisation and restoration in 2014, only ONE work from women directors was included. Ratna Asmara’s ‘Dr. Samsi’ (1952), the subject of this research, is the second one.

The documented numbers of women directors remained below 2 percent within the moving image industry. This scarcity is very much reflected in the silences and absences in the archives. Due to lack of recognition, their works are left with minimal attention and care, leading to advanced chemical decay. The erasure of their traces progresses slowly and steadily over decades of limited civic spaces to research history - following decades of military regime’s censorship which is being revived by the country’s newly elected administration.

In this presentation, Kelas Liarsip will share a reflection of this collaborative project. Tracing Ratna Asmara provides a chance to question this erasure and explore methods of overcoming it. This research looks into the margins of established archives and searches through non-institutional sources. To study Asmara’s work approaches, Kelas Liarsip created digitisation and restoration workflows for 35mm film elements found in Jakarta, Indonesia. Acknowledging limitations of locally available technological resources, collaborative approaches were developed by moving image archivists and post-production technicians, mindfully using digital workflow in creating access copies and restoration. The process was documented in a series ‘Devising Ratna Asmara’ which was co-produced by Indonesiana TV, facilitating the assembly of a women-led creative team.

Archives have strived to digitise all their Quadruplex tapes before the format becomes completely obsolete due to lack of equipment and loss of skills. Despite their best efforts, many tapes remain locked in their vault, their content untouched, and the worldwide supply of spare parts and heads is quickly dwindling.

For archives engaging in digitising their remaining quadruplex tapes, many upended questions, with fewer people able to answer them, arise: Who still has the capacity to play back 2inch tapes? How to deal with the multiple sub-types and standards? What would be the cost and resources needed to embark in such a project? Can new digital tools compensate for lack of equipment?

This discussion panel, which aims to be the launching pad of further exchanges, will be led by experts (to be selected) from various backgrounds, such as archive institutions or service providers - all confronted to the challenge of quadruplex obsolescence in different ways.

Digitisation is often seen as central to decolonising museums and archives by enhancing access and inclusion. However, many practices risk reproducing colonial structures by privileging institutional perspectives and erasing crucial contextual relationships. This project addresses such issues through the re-digitisation of archival materials from the 1947 expedition to Colombia, Panama, and Peru by the Ethnographic Museum of Gothenburg, confronting gaps and biases in earlier digitisation efforts.

We begin with a critical review of previous digitisation projects, revealing undocumented selection criteria, loss of context, and institutional bias. Using a decolonising toolkit focused on reflexivity, transparency, and contextual integrity, we aim to re-digitise three photo albums from the expedition, preserving their original structure while integrating related, previously overlooked materials such as travel journals, correspondence, and financial records. This approach reconnects visual and textual sources to offer a more layered narrative.

Our method aligns with records-continuum theories, which challenge colonial provenance and advocate for concepts such as parallel provenance, archival multiverse, and critical reflexivity. These frameworks expose how archives shape historical narratives and highlight the colonial roots of many museum collections.Through the application of these tools, frequently guided by developments in AI, our goal is to decolonise and open the archive to multiple perspectives.

Through comparison with earlier digitisation efforts, we show how decolonising methods can reshape archival practices, fostering more equitable, transparent, and adaptive workflows that resist colonial legacies and support future reinterpretation.

In her landmark speech on November 26, 1974, before an overwhelmingly male Assembly, Simone Veil, Minister of Health in the French Government, declared: “Just listen to women.” History has remembered this plea, but historiography has not always followed its guidance. Before the feminist voices of the 1970s and the passage of the 1975 law, there were the women who had abortions, those who performed them, and the intermediaries—nameless, faceless figures whose haunting, anxious, painful, liberating, or traumatic experiences had never been documented on this scale. 

To honor the significance of the Veil Law, INA (French National Audiovisual Institute) has created a landmark archival collection: 65 filmed testimonies gathered by a transdisciplinary and non-partisan committee led by historian Bibia Pavard. 

Those fragile yet essential testimonies—unprecedented in both scope and nature—form the foundation of a multi-platform and multi-format project ; Directed by Sonia Gonzalez, the documentary Il suffit d’écouter les femmes (Just Listen to Women) offers a chronological and thematic journey from 1955 to 1975, weaving together archival footage, songs, and fiction to bring these hidden stories to life.  Alongside the documentary, a book and podcast, offer a 360° exploration of abortion’s personal, historical, and societal dimensions.

Through these different lenses, the project sheds light on the lived experiences of abortion—moving from individual stories to broader historical and social perspectives—adding nuance and depth to contemporary public debates. 

Access to historical memory increasingly unfolds in digital spaces and it is crucial to make the exploration of the past intuitive and engaging. Online amateur footage— a phenomenal historical source offering a direct view of the past—can play a decisive role in this process. Our presentation will focus on these two topics:

1. The need for online platforms that engage non-specialist audiences

We’ve developed the concept of a large-scale audiovisual atlas that lets users explore space and time through audiovisual content. In a working prototype focused on Rome, we mapped each clip—sourced from both institutional archives and amateur online footage— to its exact filming location and time period on an interactive map. The result is a rich, immersive experience that allows:

• Low-threshold access: Users are drawn in by curiosity about specific places or moments, even without prior interest in archives.
• Playful interaction: Navigating the past becomes an exploratory act, akin to gameplay.
• Emotional resonance: Familiar places seen in unfamiliar times evoke memory and recognition. Such platforms have significant public value: they support a more authentic collective memory, counterbalancing fictional narratives with spontaneous, unmediated glimpses of the past.

2. The anthropological treasure of online amateur footage

Amateur digital videos—often shared informally online—played a crucial role in our prototype. They hold great historical and anthropological value because they:

• Show unfiltered, everyday behaviors;
• Document aspects of daily life rarely covered by professionals;
• Offer diverse perspectives and micro-histories.

By combining institutional and amateur footage, we gain a more complete, decentralized, and democratic view of reality. We argue that greater attention must be paid to the selection, preservation, and valorization of this often-overlooked material.

Amid a global trend for open access to public archives, this study introduces a national initiative to create a digital platform for accessing government-produced audiovisual content held by Korea’s Public Policy Broadcasting Service (KTV). These materials—ranging from public information films to coverage of national events—offer significant historical and cultural value for civic engagement, education, and creative reuse.

The research evaluates South Korea’s evolving digital archive environment, focusing on institutional, technological, and policy strategies to improve public access. It critically analyzes current platforms, such as the KTV NaNuri portal and e-History, identifying limitations in metadata infrastructure, content quality, and user interaction. Drawing on global archival practices and AI applications, the study proposes a roadmap for innovation.

Key recommendations include AI-based metadata enhancement, a dual-track service model for general and institutional users, and phased content release aligned with social demand across sectors such as education, research, media, and cultural institutions (GLAM). Legislative and institutional reforms are also addressed to overcome regulatory and rights-related barriers.

The project concludes with a strategic plan (2026–2028) to foster interagency collaboration and build a sustainable, AI-driven infrastructure for public access. This presentation contributes to international discourse on audiovisual heritage and showcases South Korea’s approach to opening its government media archives for broader public use.

Les Glaneurs et la glaneuse (The Gleaners and I) is a 2000 French documentary film directed by Agnès Varda. The film addresses themes like social inequality, dignity and resilience, food waste, and sustainability, making it resonate with contemporary issues. It delves into various forms of gleaning, the practice of collecting leftover crops from fields after the harvest. Shot with a handheld digital camera, it captures intimate and spontaneous moments, featuring unique visual elements such as heart-shaped potatoes.

Twenty-five years after its initial release, l’Institut National de l’Audiovisuel (INA) and Ciné-Tamaris, the distribution company for the works of Agnès Varda and Jacques Demy, are offering students worldwide a unique opportunity to explore Varda's work. Leveraging INA's expertise in preserving, describing, and providing access to heritage collections, all the raw footage from The Gleaners and I is now available online. This comprehensive resource includes the edited film, separate audio tracks, and a pedagogical kit with photographs and press releases. Students can explore and use this raw material to create their own versions of the film and study Varda's editing techniques.

By making the documentary’s rushes available, Ciné-Tamaris and INA continue the educational mission initiated by Agnès Varda herself. This project not only preserves an exceptional piece of cinematic heritage but also fosters a new generation of filmmakers and scholars, encouraging them to engage deeply with Varda's innovative approach to documentary filmmaking.